5 WAYS TO SOLVE WORK OVERLOAD EFFICIENTLY

5 ways to help solve work overload at a shared office in District 2

Do you feel dizzy? The working time in a day seems too short for you to complete the assigned task? This is a sign that the employees who rent the shared office in District 2 and the shared office in Phu Nhuan District are in a state of overwork. From now on, let's change the way of working in order to promptly handle this problem, create a balance between work and daily life.

Faced with an overwhelming amount of work every day, office staffs need to know how to adjust effectively.

1. Workload limit

The first step for tenants of shared offices in District 2 and shared offices in Phu Nhuan District to solve the overload is to set a specific limit on the amount of work that can be handled. Because of the current situation, managers all want to speed up work to receive more projects, so they often assign employees a lot of work and urge them to complete it as quickly as possible. .Therefore, office staffs have to work beyond the intensity to complete them.

You must make a list of all the things you are working on and how long it will take to complete them to best determine the amount of work you can currently handle. From there, set a limit appropriate to your own abilities.

2. Work planning

This is the best method for employees who rent a shared office in District 2 or a shared office in Phu Nhuan District to effectively implement the set goals. You need to write down all the tasks that need to be done and arrange them according to priority. That could mean you'll have to put jobs that aren't high priority to one side, or even drop them altogether.  Also, set a specific time period to complete them. Follow the order you set yourself earlier, highly focused on completing the task in the time you have set, do not be in the middle of doing one thing and move on to another. Every time you complete a task, tick it to make it easy to follow and make sure you don't miss anything.

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Make a daily to-do list and update your progress regularly to stay focused.

You can use management software and devices to help streamline your work and personal life. Currently, there are many work planning applications that can be installed on both computers or mobile phones. They are easy to use and highly effective. These apps will send you reminders throughout the process from the time you start tasks until you finish them.

In addition, you should write down everything you do during your working day for a few weeks to see how you are using your work time, what time of the day is the most productive and when you are less productive. This will help you learn from the experience in the next time planning work.

3. Wipe out bad work habits

Frequent being late to work, emotional work, having your cloak to make when it begins to rain, delaying important work until the end of the day to solve it, not cooperating when working in groups, isolating yourself, etc… Those are all bad habits that many people, including beginners or those who have worked for a long time, often have.

In addition, while working, sometimes to relax and clear our minds, we often do things such as constantly checking mail, reading junk email, surfing the internet and chatting with co-workers, etc… and inadvertently get caught up in those pointless and time-consuming things. Fix these immediately to achieve high efficiency at work.

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Avoid delegating work to the next day or delaying the completion of work until the date is close to the deadline.

4. Share with colleagues

Opening up and sharing with colleagues will help employees working at the shared office in District 2 or the shared office in Phu Nhuan and Tan Binh districts, etc… to relieve stress and work pressure.  Choose the right people to share with - such as office co-workers, human resources department staff because they might understand and share their experience as well as give you useful advice that you need.

There will be times, during a busy time, that there are many things that need to be done but you cannot do it in time. Now may also be the time to call in favours from co-workers who you helped when they were under pressure. Don't be afraid to speak up to your colleagues and offer to help, support, and share. This not only reduces the workload, but also improves the relationship, closer to each other.

5. Learn to say no

Many people have difficulty saying "no", which is why their workload is increasing day by day. Although saying “no” can be awkward at first, gradually build up this skill to say no to extra tasks. Be honest and explain why you cannot meet the request. If possible, suggest an appropriate member to deal with the problem.

6. Relax and rest

No matter how well you plan, there will still be busy days because there are too many things that cannot be solved immediately. On such days, take advantage of a break in the middle of the day or when you return home to relax.

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Do not put pressure on yourself, should relax in stressful times to work better later.

Meditation or yoga are a great option that you can do even in the office. Just 10 to 15 minutes to close your eyes, calm your mind, slow down your breathing and combine a few gentle movements, you can quickly restore your energy, keep your mind alert to work effectively. 

Hopefully, through this article, you have "pocketed" your own secrets to achieve the most effective productivity but still reduce pressure when working in a shared office in District 2 as well as renting a coworking space in Phu Nhuan District.